All customer storiesProduction system
Average invoice handling cut from 18 to 3 minutes.
A beverage manufacturer matched 6,800 supplier invoices a month against orders and receipts by hand, at about 18 minutes each. With a controlled three-way match, average handling time is now 3 minutes per invoice, 94% of invoices match automatically, and cost per invoice fell from $7.58 to $2.34.
- Client
- A beverage manufacturer
- Sector
- Manufacturing, finance operations
- Engagement
- Production system
- Measured result
- 18 to 3 minaverage handling time per invoice
Open the workspaceSample data. No live systems connected.
INV-2051Vale IngredientsSample data
- Malt extract, 400 kg
- €6,120.00
- Hop pellets, 60 kg
- €1,980.00
- Freight
- €540.00
18 to 3 minaverage handling time per invoice
The full account
01Volume growing faster than a manual match
Growth reached accounts payable as more invoices, suppliers and deliveries: about 6,800 invoices a month. Each was checked by hand against its purchase order and receiving record, often on paper, at about 18 minutes per invoice, and receiving errors surfaced late as rework. Finance wanted to absorb the volume without adding people to matching.
02The model reads, rules decide, finance approves
Structured e-invoices are read directly. PDFs and emails differ by supplier, so an AI model reads those and extracts supplier, order reference, lines, amounts and bank details. Rules then match invoice, purchase order and goods receipt in the ERP on quantity and price, within tolerances agreed with finance. Any difference goes to a named reviewer with the evidence side by side.
03What finance has now
Average handling time fell from 18 to 3 minutes per invoice, 94% of invoices match automatically, and cost per invoice fell from $7.58 to $2.34. No invoice reaches the payment run without a match within tolerance or a named approval under finance's existing limits, and a person releases every payment. Every rule result and approval is logged, which is the record auditors ask for.