All customer storiesProduction system
Invoice processing cut from three days to 15 minutes.
A beverage manufacturer matched supplier invoices against orders and receipts by hand, and processing took three days. A controlled three-way match now completes in 15 minutes, with 94% of invoices matched automatically.
- Client
- A beverage manufacturer
- Sector
- Manufacturing, finance operations
- Engagement
- Production system
- Measured result
- 3 days to 15 mininvoice processing
Open the workspaceSample data. No live systems connected.
INV-2051Vale IngredientsSample data
- Malt extract, 400 kg
- €6,120.00
- Hop pellets, 60 kg
- €1,980.00
- Freight
- €540.00
3 days to 15 mininvoice processing
The full account
01Volume growing faster than a manual match
Growth reached accounts payable as more invoices, suppliers and deliveries. Each invoice was checked by hand against its purchase order and receiving record, often on paper, and receiving errors surfaced late as rework. Finance wanted to absorb the volume without adding people to matching.
02The model reads, rules decide, finance approves
An AI model reads each invoice, PDF or electronic, and extracts supplier, order reference, lines, amounts and bank details. Rules then match invoice, purchase order and goods receipt in the ERP on quantity and price, within tolerances agreed with finance. Any difference goes to a named reviewer with the evidence side by side.
03What finance has now
Processing fell from three days to 15 minutes, and 94% of invoices match automatically. No invoice reaches the payment run without a full match or a named approval under finance's existing limits, and a person releases every payment. Every rule result and approval is logged, which is the record auditors ask for.